Schedule a Meeting
Scheduling in Hyper is where time, people, access policy, prep, and follow-up are stitched together. Use the scheduler whenever the meeting should have a stable link, calendar presence, agenda, or recurring series rather than behaving like a throwaway instant room.
┌──────────────────────────────────────────────────────────────────────┐
│ Hyper app.hyper.video/meetings/new │
├──────────────────────────────────────────────────────────────────────┤
│ │
│ Schedule a meeting │
│ │
│ Title: Design review Host: Maya Chen │
│ Date: Tue Mar 17 3:00 PM Time zone: Eastern │
│ Access: Restricted Lobby: Enabled │
│ Calendar: Google Calendar Recording: Manual │
│ │
│ Agenda │
│ ┌──────────────────────────────────────────────────────────────┐ │
│ │ 1. Launch status 10 min owner: PM │ │
│ │ 2. Risks and blockers 15 min owner: Eng │ │
│ │ 3. Decisions 10 min owner: Team │ │
│ └──────────────────────────────────────────────────────────────┘ │
│ │
│ [ Save meeting ] [ Preview invite ] [ Cancel ] │
│ │
└──────────────────────────────────────────────────────────────────────┘
Scheduling combines timing, audience, access, and prep so meeting policy is set before the invite goes out.
┌──────────────────────────────────────────────────────────────────────┐
│ Hyper app.hyper.video/meetings/review │
├──────────────────────────────────────────────────────────────────────┤
│ │
│ Review before publishing │
│ │
│ Event title: Design review │
│ Guests: team-design@ alex@ sam@ customer-observer@ │
│ Recurrence: Every Tuesday until Jun 30 │
│ │
│ Calendar body preview │
│ ┌──────────────────────────────────────────────────────────────┐ │
│ │ Join link, agenda link, lobby rules, and follow-up routing. │ │
│ │ Summary to Slack after owner review. Recording is manual only. │ │
│ └──────────────────────────────────────────────────────────────┘ │
│ │
│ [ Publish event ] [ Edit details ] │
│ │
└──────────────────────────────────────────────────────────────────────┘
The final review is where you confirm recurrence, guest list, agenda, and calendar sync before the meeting becomes the team's source of truth.
Before you start
Section titled “Before you start”- Connect the calendar account you want to use for event sync.
- Decide whether the meeting should be open, restricted, or protected by a waiting room.
- Know whether this should be a one-off meeting or a recurring series with rolling context.
Create the meeting
Section titled “Create the meeting”- Open Schedule a meeting from workspace home, the meetings list, or the browser extension.
- Add the title, date, time, timezone, and optional description.
- Choose the agenda template or build a custom agenda if you want attendees to prepare in advance.
- Add guests and recurrence if the meeting should repeat.
- Select the writable calendar destination if you want an external event created.
Set access policy
Section titled “Set access policy”- Use Open for broad internal sessions where the link can be shared safely.
- Use Restricted when only members, teams, or explicit email addresses should be able to enter.
- Use the waiting room when the host wants a final admission decision even for invited participants.
Attach prep and follow-up context
Section titled “Attach prep and follow-up context”- Add or select an agenda template when the meeting should start with a defined structure.
- Keep recurring meetings in one series so prep and previous notes remain attached.
- Decide whether recap artifacts should later be shared into Slack, Notion, or other systems.
After saving
Section titled “After saving”- Open the meeting page and review the join link, guest list, agenda, and access settings.
- Verify the external calendar event if calendar sync is part of the workflow.
- Share the invite from the meeting page only after the access policy is correct.
Troubleshooting
Section titled “Troubleshooting”The calendar event did not look right after save
Section titled “The calendar event did not look right after save”- Confirm the selected calendar is writable and still connected.
- Check whether the change applied to a single occurrence or the full series.
- Re-open the Hyper meeting page first, then compare it to the external event.
Invitees cannot get into the meeting I scheduled
Section titled “Invitees cannot get into the meeting I scheduled”- Check whether you created a restricted meeting but only shared the link.
- Verify team, email, and waiting room settings instead of assuming the invite alone is enough.
- Ask guests to sign in or use the correct email if the policy depends on identity.