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Meetings

Host Controls

Manage access, moderation, and in-meeting permissions as a host or co-host.

Availability: Available Roles: Host, Co-host
  • Web
  • Mac
  • Windows
  • Linux
  • iOS
  • Android
Reviewed

Host controls decide who can enter, who can stay, and what attendees are allowed to do while the meeting is live. The safest pattern is to define policy before the meeting, then use host controls for live exceptions instead of improvising policy in the room.

People panel

  • Participants are grouped under In the waiting room, In the call, and Invited.
  • Hosts can Admit or Deny people in the waiting room, and Uninvite people who have not joined.
  • Participant actions include Make co-host, Mute audio, Stop video, Stop screen sharing, and Remove from meeting.
  • Access in the control bar opens meeting access: link access, workspace members, waiting room, join before host, and what participants may use.
Host actions in the live room Hosts admit people from the waiting room and moderate participants from the People panel.
Access settings for a meeting Hosts set invited guests, link access, the waiting room, and join-before-host per meeting.

What hosts control

Section titled “What hosts control”
  • Meeting access mode and waiting room behavior.
  • Admission and denial for queued participants.
  • Role changes such as host, co-host, participant, or guest.
  • Collaboration permissions for microphone, camera, chat, and screen sharing.
  • Meeting end behavior and certain recap-sharing actions.
Section titled “Recommended workflow”
  1. Set the expected access model before the invite goes out.
  2. Add a co-host for larger or externally facing meetings.
  3. Keep People open during the first minutes if the waiting room will be active.
  4. Use per-participant restrictions only when the meeting needs a live exception.

Troubleshooting

Section titled “Troubleshooting”

Too many people are waiting and admission is chaotic

Section titled “Too many people are waiting and admission is chaotic”
  • Add or confirm a co-host before continuing the presentation.
  • Admit in batches only when the audience has already been vetted.
  • Tighten the next meeting’s invite and access policy so the live room is not doing all the identity work.

An attendee should stay in the meeting but not keep interrupting

Section titled “An attendee should stay in the meeting but not keep interrupting”
  • Change that participant’s chat, microphone, camera, or sharing permissions instead of removing them immediately.
  • Record the incident in the recap or support workflow if the meeting is sensitive or customer-facing.
Section titled “Related tasks”