Action Items
Action items are the operational part of the recap. They turn a meeting from a record of discussion into a list of owners, deadlines, and next steps that can be reviewed and routed immediately.
This page focuses on the action-item workflow specifically, including review, assignment cleanup, and downstream sharing.
Wireframes
Section titled “Wireframes”┌──────────────────────────────────────────────────────────────────────┐
│ Hyper app.hyper.video/recap/launch-review/tasks │
├──────────────────────────────────────────────────────────────────────┤
│ │
│ Action items │
│ │
│ ┌──────────────────────────────────────────────────────────────┐ │
│ │ Owner Task Due │ │
│ │ Priya Confirm rollback checklist Wed 4 PM │ │
│ │ Devon Update launch email copy Thu 9 AM │ │
│ │ Maya Re-run stakeholder review Thu 2 PM │ │
│ └──────────────────────────────────────────────────────────────┘ │
│ │
│ Routing │
│ - Send team tasks to Slack │
│ - Send customer-facing work to Notion project database │
│ │
│ [ Assign owners ] [ Set due dates ] [ Share ] │
│ │
└──────────────────────────────────────────────────────────────────────┘
Review owners, dates, and destination systems before the tasks leave the recap view.
When to use this
- You want post-meeting accountability to happen automatically instead of depending on one person's manual notes.
- The team needs a consistent place to confirm owners and dates before tasks are shared more broadly.
Before you start
- Make sure the meeting artifact permissions allow the right reviewers to confirm tasks.
- Decide whether Hyper is the source of truth for tasks or whether Slack, Notion, or another system will receive the final list.
Settings and options
Action-item review
- Confirm owners when the transcript references nicknames, teams, or implied assignees.
- Add due dates manually when the conversation established urgency but not a specific date.
- Use sharing controls to keep sensitive follow-up inside the core project team when needed.
What this feature helps with
Instant summaries
Get a structured summary the moment your meeting ends. Key decisions, takeaways, and topics — no manual note-taking or waiting for someone to type it up.
Action items with owners
AI extracts tasks and assigns owners when mentioned. Due dates captured automatically. Never lose a follow-up or wonder who was supposed to do what.
Shareable recaps
Share summaries to Slack, Notion, or export. One click to distribute recaps to attendees or stakeholders — no copy-paste or manual forwarding.
How to work with it
Notes generated automatically during meeting
- AI builds the summary in the background as the meeting progresses
- No action required — just have your conversation
Action items extracted with owners assigned
- Tasks are pulled from the transcript with assignees when mentioned
- Due dates are captured when stated in the conversation
Edit and customize the summary
- Review and edit any section before sharing
- Add or remove action items, fix assignees, adjust takeaways
Share to Slack/Notion or export
- One-click share to Slack channels or DMs
- Push to Notion, or export as PDF or text
Where it fits well
Sprint planning
- Structured summaries of scope, priorities, and commitments
- Action items with owners for each sprint task
- Share recaps with the whole team in Slack
- Search past sprint plans for context on decisions
Client meetings
- Professional meeting notes for follow-up and records
- Action items with clear owners and next steps
- Share recaps with clients and internal stakeholders
- Export for CRM or project management tools
All-hands
- Company-wide summaries for employees who couldn't attend
- Key announcements and decisions captured automatically
- Action items distributed to the right teams
- Searchable archive of leadership updates
What to expect
- Generated on-device
- Editable after generation
- Action items with owners + deadlines
- Shareable to Slack/Notion
- Feeds into search
- Available on all plans
Trust and controls
- On-device generation
- Encrypted storage
- Per-meeting access controls
- Export controls
Questions that come up often
Can I edit the summary after it's generated?
Yes. Summaries are fully editable. You can revise any section, add or remove action items, fix assignees, and adjust takeaways before sharing. Your edits are saved and included in exports.
Can I regenerate the summary?
Yes. If you're not satisfied with the initial output, you can regenerate. The new summary replaces the previous one. You can also edit instead of regenerating for smaller tweaks.
How are owners assigned to action items?
AI assigns owners when someone is explicitly mentioned in connection with a task (e.g., "Sarah will send the deck"). You can change assignees manually if the AI missed or misattributed an owner.
Are due dates captured for action items?
Yes. When a due date is mentioned in the conversation (e.g., "by Friday" or "next week"), it's extracted and attached to the action item. You can add or edit due dates manually.
Who can see the summary?
By default, summaries are visible to meeting participants. You control sharing: keep private, share with attendees, or distribute more broadly. Workspace admins can configure default visibility.
How do I share summaries?
Share directly to Slack (channels or DMs), push to Notion, or export as PDF or plain text. One-click sharing from the meeting recap view. Integrations must be connected in your workspace settings.
Related tasks
Limitations and rollout notes
- Owner and date extraction are strongest when the conversation states them explicitly.
- Downstream sync behavior depends on the connected integration or automation path.
Troubleshooting
The wrong person was assigned
- Edit the owner in the recap before the item is shared downstream.
- Check the transcript line that produced the task and clarify ambiguous references in future meetings.
- Use team naming conventions that make participants easier to identify consistently.