Meetings
Participants and Lobby
Admit, review, and manage the participant list and waiting room during a meeting.
The People panel and lobby together give the meeting a live roster: who has arrived, who is waiting, who is presenting, and who needs moderation. This is the page to use when the meeting’s participant flow matters as much as the content itself.
People panel
- Participants are grouped under In the waiting room, In the call, and Invited.
- Hosts can Admit or Deny people in the waiting room, and Uninvite people who have not joined.
- Participant actions include Make co-host, Mute audio, Stop video, Stop screen sharing, and Remove from meeting.
- Access in the control bar opens meeting access: link access, workspace members, waiting room, join before host, and what participants may use.
People panel
Section titled “People panel”- Shows who is in the meeting right now.
- Surfaces role labels such as host or co-host.
- Highlights key activity such as speaking, camera use, or current screen sharing.
Lobby and waiting room
Section titled “Lobby and waiting room”- Shows people who have not yet been admitted.
- Lets hosts and co-hosts admit individually or in batches.
- Makes it easier to pause entry until the meeting is ready.
Recommended operating model
Section titled “Recommended operating model”- Keep lobby enabled for public or guest-heavy meetings.
- Keep the People panel visible at the start of the meeting when admissions are expected.
- Promote a second moderator in large meetings so one person can focus on admissions while the other runs the discussion.
Troubleshooting
Section titled “Troubleshooting”A participant says they are waiting but the host cannot see them
Section titled “A participant says they are waiting but the host cannot see them”- Confirm the participant joined the correct meeting link or workspace.
- Refresh the People panel or reopen it if the UI looks stale.
- Check whether the meeting is restricted in a way that blocks the participant before the waiting room stage.